INTAS Web Design Competition 2004

1. SCOPE

The INTAS Web Design Competition is an INTAS action that gives a young NIS scientist the opportunity to design the layout and graphic template of the INTAS corporate website. The successful applicant will be awarded an INTAS fellowship at the Association's offices to actually develop the ideas presented in her/his proposal, and be involved in the daily management of the IT arsenal of an international association, as well as be engaged in forward looking discussions about promising IT-related topics to help INTAS define future priorities, bearing the actual technological level in the NIS in mind. All intellectual property rights on the codes generated during this fellowship will solely belong to INTAS.

INTAS will thus offer the laureate a Young NIS Scientist Fellowship, for a duration of 3 (three) months, that will include travel costs (incl. visa and insurance expenses) and an allowance of 1,200 Euro per month. The fellowship should start at the latest mid-June 2004.

2. ELIGIBILITY OF PROPOSALS FOR THE WEB DESIGN COMPETITION

Proposals must meet the following eligibility criteria:

  1. Be within the scope of the call and the technical details provided;

  2. Be submitted by an undergraduate or graduate student in the field of computer sciences, networking or graphic design. Experience in marketing &/or communication is a plus;

  3. Respect the already existing corporate identity, i.e. existing logo and colour (blue), as well as the minimum information structure requirements as laid out in Annex 1

  4. Meet the following technical criteria:

    1. All solutions must be able to run on Windows 2000 server SP3

    2. Solution can NOT make use of FrontPage server extensions

    3. Solutions must be backward compatible with browsers until Netscape 4.0 and Internet Explorer 4.0

    4. Solutions proposed must be able to be converted into a Cascading Style Sheet

    5. No animated graphics technologies or plug-in dependant technologies are allowed

  5. The applicant must be fluent in English and have strong Visual Basic skills, master XML, and be available to travel to INTAS between June and September 2004.

  6. Respect the identified submission procedure and use the INTAS electronic submission programme for preparing a proposal. Only proposals that arrive at INTAS by the deadline identified in the call announcement will be accepted by the system.

INTAS will exclude any proposals from the evaluation that do not meet the above eligibility criteria, are not complete or not submitted in the English language.

3. CONDITIONS FOR THE COMPETITION

The INTAS Web Design Competition is open to all young NIS scientists aged between 18 and up to 35 years on the day of the deadline. The participation in an INTAS project or a fellowship programme is not a condition, but might be considered a benefit. Full fluency in English is requested.

4. PREPARING A PROPOSAL FOR THE COMPETITION

4.1 Access to the INTAS Submission System

To prepare and submit a proposal, the proposer should access the INTAS internet site

(http://www.intas.be) section called ``Funding Opportunities'', ``Access to the proposal submission system'' in the section ``other calls'', where s/he will be asked to enter her/his e-mail address. In return, s/he will receive a username and two passwords. By using the first password, the proposer is able to complete her/his own administrative details and to prepare the proposal in one or several steps. The final submission of the proposal is executed by using the second password.

Similarly, using the second password (or ``unlock password''), after a final submission, the proposer may correct or replace the first version of the proposal with a revised version until the deadline of the call. If a proposer unlocks the proposal, the final submission must be performed again before the deadline. Failing to do so, the proposal is not considered as submitted.

4.2 Structure of the INTAS Submission System and Requested Input:

  1. In general terms, the INTAS submission system consists:

    1. Title: please choose/select a title that reflects your view on the project

    2. Intended starting date: indicate the earliest date for you to start the fellowship

    3. Duration: the time you estimate it will take you to complete the project

    4. Costs: software needed, copyright on photo material (may not include any other costs)

    5. Justification of the costs

    6. Contact details

    7. Keywords: please select from the list of keywords

    8. Free words

  2. Curriculum Vitae - please write or paste your C.V. (txt only)

  3. Description of the solution proposed

  4. Technical presentation: please paste code that can be executed in an html view below (xml, html or anything else that can be executed in a browser, attachments are not allowed, hyperlinks are allowed but only complementary)

  5. Information on the technologies used

  6. Ideas behind the graphics, design and layout

  7. Explain clearly how you would transform this design in a 'Cascading Stylesheet'

  8. General IT knowledge: please demonstrate your knowledge and skills in an IT environment and any references in web design.

  9. Explain how and why your solution is flexible enough to address multi-levelled audience: policy makers, scientists, young scholars, journalists/media, other funding organisations, private sector; why and how to render the site dynamic and interactive with the audience; how and why your proposal will maintain and improve the corporate image towards its audience.

5. SUBMISSION OF PROPOSALS

5.1 Submission of Proposals

Proposals must be completed online and submitted by the proposer via the Internet using the INTAS submission system (section ``Other calls'') at http://www.intas.be before 19 April 2004, 13h00 Brussels time.

Please note:

  1. Proposals sent by post, telex, facsimile or e-mail will not be accepted.

  2. After the final submission, the INTAS submission system generates from your input the comprehensive text as it will be submitted to the evaluators. This text will be returned to the proposer by e-mail within 3 working days.

  3. After the final submission, you may still replace or improve the proposal until the deadline of the call using the second password (unlock password). Attention - using the unlock password lifts the status of a final submission and the proposal is set back into the preparatory stage. After the introduction of changes the final submission must be executed again in order to validate the proposal for evaluation.

  4. Last minute submissions or last minute corrections via the Internet should be avoided since INTAS will accept no responsibility for failure to gain access to the site. Moreover, the site will automatically refuse to accept proposals or changes after the deadline. Applications that remain on the Internet system, but have not been finally submitted before the closure of the call, will not be eligible for evaluation.

  5. After the deadline of the call, the INTAS submission system will be closed. After the closure, there is no access possible anymore to your proposal in the INTAS system.

5.2 Acknowledgement of Receipt

Having completed the proposal and having made the final submission via Internet, the

proposer will automatically receive via e-mail an acknowledgement of receipt with the proposal's registration number. Please refer to this number in all correspondence with INTAS.

6. EVALUATION OF PROPOSALS

6.1 Evaluation Procedure

The INTAS secretariat will screen the proposals for the Web Design Competition for conformity with the eligibility criteria. Eligible proposals will then be evaluated by the INTAS Secretariat. During the evaluation, the proposals may be distributed via Internet without encryption but protected by username and passwords.

INTAS will take careful account of all evaluations, although it is not committed to award a grant to the proposal with the highest number of points. INTAS reserves the right to decide at its own discretion to support the most suitable proposal and to negotiate, in order to increase the efficiency of the event, all elements of a selected proposal. INTAS reserves the right to release funds for the Web Design Competition only if a proposal fully complies with all requirements.

6.2 Evaluation Criteria for the Web Design Competition

The evaluators will be asked to evaluate the proposals against the following criteria, each of which may be awarded a maximum number of points. The selection for funding will be based on the evaluators' responses to the following questions, each of which may be awarded a maximum of 10 points according to the following scale: 0 =poor or information missing; 1-2 =not sufficient; 3-4 =average; 5-6 =good; 7-8 =very good; 9-10 =excellent.

A. Technical evaluation (maximum number of points: 40)

Assessment of programming skills, technical expertise, experience in web design, novelty of technologies used, interoperability, etc

B. PR evaluation (maximum number of points: 50)

Assessment of PR added value: visibility and image of INTAS, user-friendliness of web site and clarity of the menu titles,etc.

C. Individual evaluation (maximum number of points: 10)

Assessment of CV

General Comments on the merit of the proposal

7. EVALUATION OUTCOME & AWARD OF THE WEB DESIGN COMPETITION

7.1 Evaluation Outcome

The purpose of the competition is to identify suitable candidates and projects most appropriate for INTAS support. Therefore, the selection is made with a focus on the merit of the objectives of a proposal, and the competitive selection will mainly be based on this criteria.

7.2 Award of a fellowship

For the successful proposer, a fellowship award will be drawn up defining the subject and conditions of the fellowship, its duration, the programme and the cost supported by INTAS. INTAS may negotiate, in order to increase the efficiency of the fellowship, all elements of the proposal.

The contract enters into force upon signature by both INTAS and the proposer. A report shall be provided 2 months after the end of the fellowship.

Annex to the Information Package: Minimum Information Structure

INTAS addresses a variety of public: journalists (newspapers, TV, radio), scientists, policy makers,

national/regional authorities, other funding international/European organisations, other international/European bodies, scholars, scientists, conference organizers, etc.

INTAS covers different types of information: general data about INTAS and our funding programmes, deadlines of calls, links to other web sites (international organisations, other funding bodies, other partner organisations, etc.), catalogue of INTAS grants, news (press releases, newsletters, publications - both recent and old ones), actions carried out for the Framework Programme Sixth (ININ and EC information), list of contacts (both in the NIS, in Europe, in the European Commission), data restricted to certain people (INTAS bodies - General Assembly GA, Council of Scientists CS -, INTAS evaluators), etc.

Taking these specificities into account, your proposal must integrate the following minimum structure:

Section nameInformation contained
About INTAS
  • Mission of INTAS (objectives, strengths)
  • History
  • Structure (role & responsibilities of each INTAS body)
  • Funding mechanisms (how it works from application to selection of proposals)
  • General statictics about INTAS grants
  • FAQ (Frequently Asked Questions)
INTAS & Partner
Sponsors

Section identifying organisations with whom INTAS launched collaborative calls or developed actions encouraging the participation of NIS scientists in the international scientific communities

INTAS and EC
  • INTAS role within the Framework
  • Programme & European actions
  • INTAS ININ actions
    1. History + objectives + information on NIS countries
    2. ININ calls & events
    3. ININ news & publications
  • Contacts in the EC and in the NIS countries
  • News about European actions of interest to NIS partners
INTAS Calls
  • Deadlines (key information for scientists): with link to the guidelines of each call & to the announcement of each call
  • Overview of INTAS actions 2002-2006
  • Information Packages of INTAS funding programmes
How to search for partners, host institutes, etc.
Grantholders
Guidelines
  • Guidelines to grantees on how and what to do during their grant (reporting, management, financial guidelines)
  • Interactive section to enable scientists & organisations to search for partners for projects or fellowships
  • FAQ
Evaluators
  • Restricted section to INTAS evaluators (data used for evaluation of proposals)
  • General information on why and how to become INTAS evaluators + guidelines on how an INTAS evaluator works (link to other parts of the web site)
  • FAQ
Catalogue of
INTAS grants

Short introductory text to the information present in the section (archive of older grants) + link to a search tool (explaining how to search the database)

Valorization & Innovation
  • Highlights (success stories)
  • Expertise of INTAS grantees valorized at conferences, events, etc.
  • Valorization of projects funded as Innovation Grants
News
  • Press Releases + Newsletters + other publications
  • Forthcoming events (INTAS conferences, other organisations events)
  • Archive (press release, newsletters, publications, events)
Contacts (2 sections)(1) Secretariat organigramme + (2) INTAS contacts in the NIS
Related web sites3 categories: other funding bodies; other R&D and S&T organisations; dissemination, use & exploitation of results
INTAS bodiesRestricted access to a section with information common to GA and CS; and further restricted access to (1) the GA (2) the CS (3) other management bodies.

When browsing within a specific section, one must be able to reach the other sections.


Deadline : 19 April 2004, 13H00 Brussels time

INTAS Web Design Competition